EducationLink was created to be as flexible as possible, because of that you can change almost all of EducationLink rules and behavior, in this article we explain what every different preference works.
To change any preference on EducationLink, follow the steps below (by going to "Organization settings", then clicking in "Preferences"):
The settings bellow manage the overall behavior of EducationLink:
Via EducationLink you can generate payments and payments receipts for the student. In case you don't want sales representatives to generate these payment receipts, you can restrict their access by turning this option "on".
To learn more about user's roles, check our article Restricting access to certain functionalities: roles. To learn more about payments, check our another article Create payment receipts to students (PDF).
EducationLink is capable of generating payments (Create payment receipts to students (PDF)) even for sales that have not been added to EducationLink itself. While we don't recommend turning this setting "on", you have the option to accept payments even without sales.
Note that this may skew your metrics, reports, and analytics.
Choose if sales representatives can remove the course/sales once they were added as a sale. This option can increase your level of security and audit capabilities, which is specially useful for large companies.
Whenever you manually mark an installment as paid (only specific roles have access to do that: (Restricting access to certain functionalities: roles.), EducationLink can generate a payment (Create payment receipts to students (PDF)) automatically for you. This is useful for certain cases, mostly to make sure your accounting has always a payment entry for a student payment, even if your day-to-day way of working differ from the default of allowing the sales representatives to create payments.
If this setting is "on", EducationLink will generate your commission invoice automatically whenever an installment is marked as fully paid (Create payment receipts to students (PDF)).
Whenever the first payment of a sale is made, EducationLink will create all future commission invoices in "draft". If you are using Quickbooks add-on, this will also sync the invoices to your Quickbooks account. This may help your accounting and finance departments to project future revenue with a fairly high degree of certainty.
You can choose to allow invoice to be editable after they were marked as "Paid". By default this setting is "off", as it may be only useful for large agencies.
You can choose to allow installments to be editable after they were marked as "Paid". By default this setting is "off", as it may be only useful for large agencies.
You can choose to restrict the change of amount of your invoices. As EducationLink can create your commission invoices automatically, changing the invoice's amount manually may have undesired effects in your account, due to the fact, that now the sale entry of the student has a different commission amount. This setting allow you to prevent these undesired effects.
The default of this option is "off". By turning it "on", your team will be only able to add sales with the "Provider student number". Learn more about adding sales with our article Selling a course to a student: adding a sale.
EducationLink has a powerful tool to create quotes. If you want even more customization and control, you can turn this setting "on". By turning it "on", you will have the option to manually add payment plans to your quotes.
EducationLink can treat partial payments differently depending on each case. By activating this feature EducationLink will start asking how you would like to handle partial student payments whenever you add a new payment.
If you would like to hide the installment number when sending commission invoices, activate this setting.
You can restrict your team to not add payments that are not supposed to be paid yet. For example: the student may have paid the first installment. If this setting is "on" and someone from your team tried to makr as paid the installment number 3 (when it's supposed to be the installment number 2), EducationLink will deny the operation.
When this setting is "on", EducationLink" will only allow you to add a sale when the Letter of Offer has been added. To learn more about adding sales, check our article: Selling a course to a student: adding a sale.
There are some fees that are not supposed to be paid to the provider (college, accomodation, etc), because they were just for your agency (e.g. credit card surcharge, internal fees, etc). If you have to deal with this type of scenario, activate this setting. EducationLink will then allow you to add fees when adding a payment (Create payment receipts to students (PDF)).
EducationLink manages the insurance prices and information. In case you want to do it yourself, activate this option. As soon as you activate this option no insurance will be displayed anymore, you will have to add the insurance providers and products yourself, follow this guide to learn how to do that: Adding, editing and removing providers.